Create agendas and run meetings, meet monthly as a group. Meet with principals, Board of Education and secretaries, as needed. Correspond via email often.
Coordinate all vendor payments and expense reimbursements. Process donations and maintain budget. Administration and Board of Education contact.
Responsible for ordering fire spray, materials, cardboard, polyvinyl, stumps. Main contact for Durant's, lift company and dumpsters.
Secure volunteers to work the night of the party. Assign volunteers to work specific rooms as needed. Secure volunteers for fundraising events. Update committee roster and prepare senior envelopes for night of party.
Coordinate individual and corporate fund raising activities to benefit Grad Party-donation jars at school events and local stores. Lawn sign fundraising. Obtain items for the walk thru raffle.
Send out broadcast news messages, Brookfield Patch and Facebook, keep website updated. Work with fire marshall and custodians.
Gifts & Prize Coordinator
Secure donations of gifts and raffle prizes. Package prizes (gift baskets, gift bags, etc.) Displayed in casino, general raffle throughout party, grand prize raffles at end of the party. Coordinate with Fundraising, Kitchen and Thank You coordinator.
Shop for food and seek donations from area businesses and Pepsi connections. Prepare and serve food for graduates during party, including prep work as needed. Make arrangements for use of kitchen and facilities. Coordinates with dining room, bar/café and hospitality.
Materials: Rental of chocolate fountain, table, possibly deep fryer, need blenders for smoothies, donation letter.